Excel to PDF
How to use
Prints an Excel, ODS or CSV sheet as a tidy PDF table with a repeated header row. Drop the spreadsheet, choose the sheets, and download the PDF.
Step 1 of 4: Upload
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Step 1 of 4 · Upload
- 1Upload
- 2Options
- 3Convert
- 4Download
- Sending a price list or inventory to someone who does not use Excel
- Attaching a data table to a report or proposal
- Printing a CSV export from a bank or shop in a readable layout
- Archiving a spreadsheet snapshot that cannot be edited
How a spreadsheet is laid out as pages
A worksheet has no pages; it is a grid that runs as far right and as far down as the data goes. Turning it into a PDF means deciding where the page breaks fall, and this converter does that automatically. Each column is sized by its content, the header row is repeated at the top of every page so a long table stays readable, and a sheet with more than six columns is printed in landscape to give it room.
What reaches the PDF is the value in each cell, not its formatting. A formula shows the result Excel last calculated and saved in the file, so if a workbook was never recalculated after its inputs changed, the PDF shows the stale result, exactly as Excel would until you pressed recalculate. Dates stored as Excel serial numbers are recognised from their number format and printed as dates rather than as five-digit numbers.
The PDF uses the standard Helvetica font, which covers English and most Western European languages. Characters outside that set, such as Hindi, Arabic or Chinese text, are printed as a question mark, and the converter says so rather than failing silently. For a workbook in those scripts, printing to PDF from Excel, LibreOffice or Google Sheets, which have the right fonts installed, gives a better result.
Free and private. Everything runs on your own device, with no account and no uploads.
Printing a spreadsheet to PDF from Excel is a fight with page breaks, scaling and headers that only appear on the first page. This converter lays a sheet out as a clean, readable table instead: the header row repeats on every page, columns are sized to their contents, wide sheets switch to landscape, rows are lightly striped for reading, and pages are numbered. It works with XLSX, old XLS, ODS and CSV files, without Excel installed.
No: fonts, colours, merged cells and charts are not reproduced. The PDF shows the values as a consistent, readable table, which is what most printed spreadsheets need.
More than six columns switches the page to landscape, and columns are scaled to fit the page width. Very long cell contents are shortened with an ellipsis rather than overflowing.
Yes. The PDF shows the value Excel last calculated and saved for each formula cell.
Western European accented letters print correctly. Characters outside that set, such as Devanagari or Chinese, appear as "?" because the PDF uses the standard built-in fonts.
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Add a spreadsheet
Drop an XLSX, XLS, ODS, CSV or TSV file.
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Choose sheets
Export the first sheet, or every sheet one after another in the same PDF.
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Convert
The table is paginated with the header row repeated on each page.
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Download the PDF
Ready to email, print or attach to a report.
- ·Delete helper columns before converting so the table fits the page better
- ·Put the most important columns first; they get space before wide text columns are shortened
- ·For an exact replica of Excel formatting, print to PDF from Excel itself