NextTool

PDF to Excel

How to use

Rebuilds tables from a text-based PDF into an Excel sheet or CSV. Drop the PDF, choose one sheet per page or one combined sheet, and download. Scanned PDFs need OCR first.

File Converters PopularLocal only

Step 1 of 4: Upload

  1. 1
  2. 2
  3. 3
  4. 4

Step 1 of 4 · Upload

When to use this
  • Analysing bank or credit card statements in a spreadsheet
  • Extracting line items from invoices for bookkeeping
  • Reusing price lists or product tables published as PDF
  • Pulling figures from a report into Excel for charts

Free and private. Everything runs on your own device, with no account and no uploads.

Tables in PDFs (bank statements, invoices, price lists, reports) are notoriously hard to reuse, because a PDF stores positioned pieces of text rather than rows and columns. This tool reads the position of every piece of text and rebuilds the grid: runs that share a baseline become a row, and x-positions that recur down the page become columns. The result is an Excel sheet (or CSV) you can sort, filter and calculate with, produced without uploading the document anywhere.

No. A scan is a picture of a table with no text in it. Run the file through PDF OCR first to add a text layer, then convert.

Very good for clean, single-table layouts such as statements, invoices and reports exported from software. Multi-column page designs, rotated text and cells that wrap over several lines can need manual fixing, because the PDF contains no record of the original table.

Yes, all text on the page is exported, so titles and notes appear as rows above or below the table. Delete them in Excel if you only need the table.

How it works
  1. 1

    Add a PDF

    Drop a PDF that has selectable text: exported from software rather than scanned.

  2. 2

    Choose a layout

    One sheet per page keeps page boundaries; one combined sheet stacks all rows for multi-page tables.

  3. 3

    Pick XLSX or CSV

    XLSX for Excel users, CSV for importing into other systems.

  4. 4

    Convert and check

    Review the columns; complex layouts may need a little clean-up.

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Read about this
Getting a table out of a PDF without retyping it4 min
Pro tips
  • ·Use "One sheet" for statements that continue across pages, then delete repeated headers
  • ·If columns merge, the PDF likely uses very tight spacing: CSV output makes quick fixes easy
  • ·For text rather than tables, PDF to Word or Extract Text gives a better result